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Payroll (Admin only) manages your organization’s recurring expenses — primarily employee salaries, but it works for any repeating cost such as office rent or annual software subscriptions. Each entry automatically generates an Operating Expense on schedule, so net-profit reporting always reflects staffing costs without monthly manual entry.
Payroll

The Payroll page — recurring expenses and staff salaries

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Creating a recurring entry

1

Open Payroll

Go to Payroll in the sidebar (requires the Admin role).
2

Add a new entry

Click Add and fill in:
  • Category — for example Salary or Office Rent. Payroll-group categories are configured in Settings → Expense Categories.
  • Employee name — for salary entries.
  • Base amount and currency (multi-currency is supported, e.g. VND).
  • Frequency — Monthly, Annually, Weekly, or One-off.
  • Store (optional) — assign the cost to a specific store, or leave blank to treat it as a general expense.
3

Configure insurance (if applicable)

For salary entries, add social insurance in one of two ways:
  • Percentage — enter a rate; the system computes the insurance amount from the base salary.
  • Fixed amount — enter the insurance amount directly.
Total cost = base salary + insurance.
4

Save and check the next generation date

After saving, each entry shows its next generation date. On that date, Sellfern automatically creates the corresponding expense record.

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Managing existing entries

  • Activate / deactivate — inactive entries stop generating expenses but keep their history.
  • Edit — changes to amount, frequency, or insurance apply to future generations only; history is not rewritten.
  • Delete — removes only the recurring entry; previously generated expenses remain in Operating Expenses.
  • Search and filter by category, employee, and store.

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Payout history

The history tab lists generated payouts per period, with a per-currency summary table: The history can be exported for accounting reconciliation.

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Effect on reporting

Expenses generated from Payroll count as Operating Expenses, and are therefore subtracted from Gross Profit when computing Net Profit in Analytics. If a month’s payroll has not been generated (for example, the entry was deactivated), that month’s net profit will appear higher than reality.