The Ledger is Sellfern’s post-ingestion hub. Once an order enters the system, the Ledger is where you assign the costs that flow into your P&L, move items through production, and record tracking numbers when suppliers ship. Every ingested order item lands here first as a pending cost item waiting to be prepared for fulfillment.Documentation Index
Fetch the complete documentation index at: https://docs.sellfern.com/llms.txt
Use this file to discover all available pages before exploring further.
Cost Table tab
When an order is first ingested, its line items appear in the Cost Table with a status of Pending Cost. Your goal on this tab is to fill in all the details a supplier needs before you push items to the fulfillment queue.Required fields for production
Before you can mark an item as ready, it needs all four of the following:- Base Cost — the monetary cost to produce and ship the item.
- Custom SKU — the exact SKU your supplier recognizes.
- Design Link — a URL pointing to the artwork file.
- Supplier — the assigned manufacturer (for example, Printway or BurgerPrints).
Editing items
- Inline editing — double-click the Base Cost or Supplier cell to edit it directly in the table. A green checkmark saves the change; a red X cancels it.
- Bulk editing — check multiple rows to reveal the Action Bar at the bottom. From there you can apply a bulk Base Cost, bulk Supplier, or update multiple tracking codes at once.
Moving items to fulfillment
Once an item has all required fields, select it and click Mark as Ready in the Action Bar. The item’s status changes from Pending Cost to New and it moves to the Fulfillment tab.Fulfillment tab
The Fulfillment tab tracks items that have been marked ready and are moving toward delivery. Items appear with one of four statuses: New, In Production, Shipped, or Complete.- Adding a tracking number — enter the tracking code for a shipped item. Sellfern automatically changes the item’s status to Shipped when you save.
- Push Back — if an item was moved to Fulfillment by mistake, or if a supplier rejects a design, select it and click Push Back in the Action Bar. The item returns to Pending Cost status and appears again in the Cost Table.
- Export — use the Export button in the Action Bar to download the current view as an Excel file.
Overview tab
The Overview tab provides a read-only, consolidated view of all items across every status. Use it to search for a specific order globally or to generate a comprehensive Excel export that covers both pending and fulfilled items.Sync Hub
The Sync Hub automates cost and tracking retrieval from integrated suppliers so you do not have to enter updates by hand.- Supported integrations — Printway, BurgerPrints, and Google Sheets.
- Manual sync — click Run Full Sync to ping all connected supplier APIs for updates on active orders.
- Sync history — the tab shows a log of recent sync operations including date, status, number of items updated, and error or success details.
Customizing the view
All tables in the Ledger support dynamic column layouts.- Column Manager — click the columns icon (the slider icon next to the search bar) to open the Column Manager. Toggle any column on or off, and drag the six-dot grip handle to reorder columns.
- Resize columns — click and drag the edge of any column header to adjust its width.
- Saved Views — once you configure columns to your liking, save the layout as a named view. You can create multiple views (for example, a “Shipping View” focused on tracking and a separate “Artwork View” focused on design links) and switch between them instantly. Views can be personal or marked Public to share with your team.
Role-based access
Access to Ledger tabs and actions depends on your role:| Role | Access |
|---|---|
| Admins and Managers | Full access to all tabs, bulk actions, and the Sync Hub |
| Fulfillment Support | Fulfillment and Overview tabs only; limited to their assigned supplier(s) |
| Standard Support | Cost Table only |
| Supplier accounts | Fulfillment tab only; limited to items assigned to their supplier profile |